WebScan PRO™ ROI Calculator: Sample

Enter estimated averages in the spaces provided below.
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Estimated Number of Documents          
New Patients  
  Number of new patients per month      
  Number of documents (pages) per patient      
Existing Patients      
  Number of existing patients per month      
  Number of documents (pages) per patient      
Total Patients      
  Number of documents per month      
  Number of documents per year      
Other miscellaneous documents (A/P, HR, etc.) per year      
  Total Documents Per Year        
     
Return on Investment   WebScan   Paper  
Cost of Initial Filing:  
  Total documents (pages) per year      
  Time to Index (WebScan) or File (Paper) a Document   0.50   minutes
  Percentage of documents filed automatically     0%  
  Total Time in Hours     hours
  Avg hourly rate of office staff (adjusted for 25% benefits)      
  Cost Per Year for Initial Filing      
 
Cost of Retrieving and Refiling Documents:  
  Number of documents pulled per day      
  Number of documents pulled per year (252 work days/yr)      
  Time to Pull Chart and Find Document   0.33   minutes
  % of Documents to be Copied      
  Time to Print (WebScan) / Go Make Copy (Paper)   0.10   minutes
  Time to Refile Chart   0.00   minutes
  Total Time (in hours)     hours
  Costs for Retrieval and Refiling      
     
  Total Personnel Costs      
     
  Cost Savings with WebScan      
     
  Less Annual Cost of WebScan        
       
  Net Annual Savings with WebScan        
 

Other Cost Factors to Consider:

  • Staff productivity increases more than just the hours saved above, because your staff is spending more time doing what they were hired to do and are skilled to do.  There are fewer interruptions in the workflow because staff does not have to get up from their desk.
  • Each of your branch locations is probably keeping a photocopy of the documents they send to corporate and maintaining a separate filing system.  Paper and copier cost is about $0.05/copy.  Cost to file and refile is same as above.
  • The cost of expensive filing cabinets
  • The cost of searching for misplaced or lost documents
  • The cost of searching for archived documents that are in warehouse or offsite
  • Costs of warehousing many documents that could be disposed of after scanning
  • The cost of shipping document packages from branches
  • If there is any doubt to an issue, your staff is much more likely to look up the documents and investigate if they don't have to get up and pull the chart.